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Case Study Gracedale Nursing Home: $3.5M Annualized Savings in 30 Days Nursing home saves $3.5M

Build Your Own Staffing Pool. Manage Every Agency. One Platform.

Operator-built technology backed by 18 years of healthcare workforce expertise.
Garcia, Elle
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Reliability 100%
Status Ongoing Employee
Pomski, Arnold
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Reliability 99%
Status Ongoing Employee
Brown, Sara
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Reliability 97%
Status Ongoing Employee
James, Aaron
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Reliability 97%
Status Backfill

Why Long-Term Care Facilities Love WAE

Control Your Workforce

One system to manage every agency and build your own pool.

Immediate Savings

30% reduction in agency markups.

Simplified Compliance

Centralized credentialing, PBJ reporting, and scheduling to substantially reduce administrative burden.

Continuity of Care

Familiar, credentialed clinicians you can count on.

Operator-Built for Long-Term Care

Designed by operators who’ve placed 1M+ healthcare workers, and created priority resource pools.

"WAE gave us back control. We converted 126 clinicians into our Priority Resource Pool in 30 days, cut agency markups by 30 percent or more, and unlocked $2.5M in annualized savings. Our residents now get consistent, familiar caregivers."

— Larry, Gracedale Nursing Home

The Problem

Long-term care facilities all face the same challenges

Mandated Ratios: Facilities must meet legal staffing ratios to stay open. Falling short risks penalties and citations.
Agency Over-reliance: At many facilities, more than 70% of staff come from agencies, leaving facilities with little control.
Administrative Overload: Managing multiple agencies on pen and paper means redundant scheduling, credentialing challenges and PBJ compliance headaches.
Escalating Rates: Agencies compete by offering higher pay, inflating labor costs and undermining stability.
Staff Turnover: CNAs and LPNs face high churn, making facilities dependent on costly last-minute fixes.
The Result

A fractured, costly, and inefficient staffing system that stretches administrators thin and puts care quality at risk.

The Solution

WAE is the Operator-Built Platform That Gives You Back Control of Your Workforce. Backed by 18 years of healthcare staffing expertise and 1M+ placements.

Real-Time Technology

Rapid rollout and intuitive tools designed for lightly staffed admin teams
Centralized scheduling with AI-enhanced rostering and forecasting.
Credentialing, PBJ compliance, and time tracking in one platform.
Built-in workforce analytics to meet mandated ratios and optimize staffing

MSP Model for Agencies

Manage all agencies in one system.
Standardize rates, contracts, and compliance.
Existing Agencies benefit too: less admin, fairer competition, faster placements.

Priority Resource Pool (PRP)

Convert high-cost agency staff into your own branded pool.
Retain their pay rates but cut agency markups (by up to 30% or more).
Clinicians gain priority shifts and flexibility, while you regain control and continuity.

WAE for Long-Term Care vs. Traditional Staffing Approach

Traditional Staffing

Dozens of agency contacts
Escalating agency rates
Manual scheduling
Compliance paperwork
Clinician churn
Months to implement

WAE

One platform, one bill
30% lower costs
Automated AI-powered rostering
Built-in compliance tools
Priority resource pool stability
Day 1 conversions, 30-day ROI
CASE STUDY

Gracedale Nursing Home, Saved $3.5M Annualized Savings in 30-days with WAE’s Priority Resource Pool™

The Challenge

County-owned facility reliant on 25+ agencies, with 70% of staff external, ballooning costs, complicating operations, creating substantial administrative strain.

The Solution
Built a Priority Resource Pool™ with WAE
Consolidated all agencies under MSP model
Simplified scheduling, credentialing, and compliance
The Results
126 clinicians converted into PRP within 30 days
$1M+ savings captured in first 30-days.
Projected annualized $3.5M in savings under MSP rollout
30% reduction in agency markups
Faster, easier compliance and scheduling
Fast, seamless implementation. Day 1 conversions with savings realized in first week

Industries WAE Supports

Long-Term Care Facilities
County-Owned Nursing Homes
Skilled Nursing Facilities
Assisted Living & Senior Care Communities

How WAE Delivers

Pomski, Arnold
Reliability Score 100%
Yates, Katie
Reliability Score 99%
Brown, Sara
Reliability Score 99%
Liu, Eric
Reliability Score 97%

Workforce Control at Scale with the Priority Resource Pool™

Take back control of your workforce by converting agency staff into your own branded internal pool.

Build a Priority Resource Pool™ to stabilize staffing and reduce agency dependency
Retain clinicians’ pay rates while cutting agency markups 30%+
Clinicians get priority access to shifts and scheduling flexibility.
Administrators gain visibility, compliance assurance, and immediate cost savings.
Vendor Neutral: Integrate your existing agencies into one streamlined system.

Reliable, Credentialed Staffing

Our platform ensures every clinician meets compliance before stepping on site.

Centralized credentialing and PBJ compliance built in
Priority shifts filled by familiar, credentialed clinicians
Improved continuity of care with staff you already know and trust

Powerfully Simple Technology

Designed by operators who’ve managed 1M+ healthcare placements. Practical technology that streamlines everything from posting roles to managing attendance.

AI-enhanced rostering to anticipate staffing needs
Post shifts and watch them fill instantly
Automated time tracking and credential verification
Transparent reporting for administrators and county leadership
Built for overwhelmed admin teams: replace paper and spreadsheets with one simple system

Workforce Insights

Get visibility traditional agencies can’t provide, all in one dashboard.

Real-time staffing ratio accuracy vs. mandated requirements
Track savings, turnover, and fill rates across all agencies
Track roster reliability and pinpoint turnover
Forecast needs with predictive analytics
Pomski, Arnold
Reliability 100%
Status Ongoing Employee
Garcia, Elle
Reliability 99%
Status Ongoing Employee
Brown, Sara
Reliability 97%
Status Ongoing Employee
James, Aaron
Reliability 97%
Status Backfill
Park, Ronold
Reliability 95%
Status Backfill

CareShift™ Roster System

Adapt your workforce instantly and respond to changing staffing needs by optimizing staff levels in real-time.

Real-Time Roster Visibility
Adjust active shifts with one click
Add workers, reduce headcount, or cancel shifts as needs change
Clinicians also benefit: keep pay rates and gain priority access to shifts

Experienced Support Team

We partner with administrators to make implementation seamless.

Real-time assistance from experts who understand both staffing and compliance
Proactive team monitoring performance
Proven playbook: we know how to stabilize long-term care facilities fast
HOW IT WORKS

Post Your Job

Enter the position, shift details, start date, end date (or ongoing), and the number of workers you need.

Next Step →
HOW IT WORKS

Auto-Fill with
Smart Roster System

WAE Auto-Fill uses smart rostering and reliability scores to pick the best workers for your job.
Or invite people directly from your Favorites.

Next Step →
HOW IT WORKS

Manage Active Shifts

Add workers, reduce headcount, or cancel shifts as business needs change. Or let AI do it using intelligent downsizing.

Next Step →
HOW IT WORKS

Automate Time Tracking

Geo-fenced clock-in and clock-out feature prevents time theft. Document attendance and approve timecards in one simple platform.

Try it Out →
EXCLUSIVE OFFER

Save Up to 30 % on Your Hiring Costs without cutting clinician pay rates vs. Standard Staffing Agency Markup.

WAE’s pricing reduces excessive markups by converting agency staff into your own Priority Resource Pool. Facilities save 15 to 30 percent from day one while clinicians keep their pay rates and agencies benefit from a fair, transparent MSP model.
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Trusted by Long-Term Care Facilities, Backed by Clinicians

12

Industries We Support

1,000,000+

Placements Filled

48

U.S. States Covered
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